Procurement Officer

Description

Job title: Procurement Officer

Reports to: Procurement Manager

Grade level: Associate

Job Summary:

• Responsible for managing procurement activities and vendor relationships to ensure the timely and cost-effective delivery of goods and services.
• Work closely with internal teams to understand their procurement needs and develop procurement plans that support the company's goals and objectives.
• Maintaining an updated list of inventory and incoming purchases and supplies and driving a consistent approach towards all sourcing, purchasing, and tendering activity within the business, ultimately ensuring that value for money is maximised.

Principal Duties and Responsibilities:

• Maintain relationships with vendors and monitor vendor performance to ensure compliance with agreed KPIs, and contractual obligations, established service level agreements and liaise with accounting to ensure accurate alignment of payment (or non-payment as appropriate).
• Continuously identifying major procurement opportunities that will enhance profitability.
• Estimating and establishing cost parameters and budgets for purchases.
• Providing active benchmarking data and analysis to ensure the company achieves continued value and the lowest possible pricing across the entire supply chain.
• Creating and maintaining good relationships with vendors/suppliers.
• Reviewing and analysing all vendors/suppliers, supply, and price options.
• Negotiating the best deal for pricing and supply with the supplier and ensuring that the products and supplies are high quality.
• Preparing purchase requisitions and developing plans for purchasing products and services.
• Creating and maintaining an inventory of all incoming and current supplies.
• Maintaining accurate records of purchases by generating weekly procurement reports/data and identifying and investigating unusual items and reporting accordingly.
• Maintaining and updating the list of suppliers and their qualifications, and delivery times.
• Maintaining appropriate formalised purchasing policies, compliance, procedures, and best practice across the business.
• Actively monitor the external business environment, including competitors and potential competitor products and services, and be fully aware of changes in the inflationary and purchasing environment.
• Working with team members and procurement manager to complete duties as needed and ensuring all purchasing activities follow institutional policies and government regulations.
• Responsible for using and maintaining the filing system of the company at all times and in line with existing policies.
• Undertaking any necessary duties to ensure a first-class service is always provided.
• To be an ambassador of the business always.

Qualifications, Competency & Skills Required:

• 
  Bachelor's degree in Business, Logistics or Supply Chain Management, Economics or a related field.
• 2 years’ experience in financial and/or procurement and/or inventory management software user, e.g. Sage, QuickBooks, PeachTree, Microsoft Dynamics, etc.
• Experienced Microsoft Office user, particularly Excel, Word, PowerPoint and Outlook.
• Competent Internet, Email and Google applications user.
• Strong negotiation, communication, and interpersonal skills.
• Knowledge of procurement regulations, policies, and procedures.
• Ability to analyse procurement data and identify cost-saving opportunities.
• Experience managing vendor relationships and contracts.
• Strong numeracy and analytics skills
• Background and knowledge of production, experiential marketing and events preferred.
• Capability to administer both internal and external correspondence.
• Ability to multitask and prioritise tasks effectively.
• Ability to work independently and as part of a team.

Location:

Lagos, Nigeria; including other locations as required.

Office Hours:

08.00 to 17.00 Mondays to Fridays Plus other hours as required